FINANCE & ADMINISTRATION MANAGER – JOWHAR

Job description

Purpose

Finance & Administration Manager is accountable for the integrity of financial and analytical accounting and for reportingfrom the field. The job holder oversees all financial resources and administrative activities, such as management of premisesand staff travel in the sub-structure.This is a national/resident position based in Jowhar, Somalia.Accountabilities & functional responsibilities• Ensures that all payments are supported by the required documentation and that appropriate cash controlmeasures are implemented and maintained• Establishes and maintains appropriate bookkeeping systems and records for the substructure• Prepares the annual budget, monthly forecast and risk reporting, cost-control, and analysis of budget deviations• Responsible for proper management of the premises and ensures that all the passive security measures aremaintained and fully functional• Implements and monitors risk-mitigation measures in the area of responsibility, in close coordination with technicaldepartments• Follows-up on the rental payments as well as all other regular payments (electricity, water, gas, fuel, telephone, andinternet services• In collaboration with technical departments and the sustainability team, leads and initiates measures to reduceenergy consumption and implements gap closing measures identified in the sustainability assessment• Supports in all travel arrangements at the sub structure level, facilitates visas processing and organizesaccommodation for ICRC professional staff visiting the Office• Supports the Human Resources function in organizing interviews and written tests, appraisal process and absencemanagement• In close collaboration with the Human Resources department ensures compliance to statutory reporting andremittance requirements• Responsible for general day-to-day office administration and provides administrative support to all staff to ensurethat the office activities are conducted effectively and efficiently• Oversees maintenance of offices and residential premises and maintains an appropriate security set-up, includingsafe accommodation for all staff• Supervisor and coach for support staff, manages attendance and absences while providing training and guidanceon daily tasks and routine activities• Welcomes and briefs the new employees on general ICRC rules and regulations for the site• Acts as the Air operations focal point and liaises with the airport officials within the region• Facilitates Logistics activities and organizes offloading and loading of ICRC cargo at the airport• In liaison with the Information Management (IM) department, administers the respective unit’s informationmanagement needs in line with the delegations’ priorities

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