Business Support – Site Maintenance Assistant G2 – Galkayo

Job Description

Contract Type/Grade: G2

Duty Station: Galkayo

Contract Duration: 12 months-Renewable.

Date of Issue: 9th June 2025      | Closing Date: 13th  June 2025

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)

• Daily maintaining and responsible for managing Bookings of the armored vehicles, updating consumption and make Suring accurate record of the fleet inventory, including vehicle details are updated regularly.
• Receiving transport demands for both soft and armored vehicles for all transport inside and field mission trips, arranging necessary preparedness for the trips and undertaking Vehicle’s check-up upon trip concludes.
• Undertaking regular check, for the stores condition in terms of cleanness, shelf-life period of the items, registering the newly came items, issuing items to the respective requesters, and updating in the system upon any issuance made.
• Preparing requests for the guest house groceries from both locally and outside purchases, attaching requests in the system, receiving items and make Suring that the materials are fully onboard as per the request, storing them at a well condition space and updating the system as per the physical receipt.
• Receiving Cargos, offloading, preparing custom clearance, transportation and handing over to the respective unit or storing if it’s for the general use of the office operation purpose.
• Preparing Supplies list for the office/Guest house requirement including food/none-food items, based on the needs and for sufficient stoking purpose.
• Creating Service Enter sheet (SES) and Goods Receiving Note (GRN) in the system Upon services and Goods are physically received as per the Contract/PO Terms.

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• Creating Wings and petty cash PRs for GH and other office expenses when request arise and specified.
• Preparing visitor gate passes for all outgoing assets, equipment, or other valuable materials to prevent loss and ensure internal controls are functional.
• Focal Point of compound related works for WFP GALKAYO AO and ensure GH services are attended on the right Time.
• Responsible for dispatching, Receiving Pouches in between respective offices and make Suring clients received pouches on their respective address.

Preparing Meetings by organizing avenues, stationery, facilitating visitor’s passes and other related requirements

• Purchase of required items on petty cash level for G.H/Office
• Maintain, update Guest House and office stocks such as stationery, cleaning, food and other NFIs materials, maintaining their records, issuance, and usage properly, and preparing monthly reports.
• Monitoring and ensuring that works done by casuals and contractors are performed promptly and as per the agreement.
• Coordinate housing and G.H accommodations for WFP and Non-WFP Staff through online booking and ensuring GH rooms are clean, and all facilities are functioning properly.
• Managing transport Facilities, allocating vehicles & drivers for the Airport, tiny movement, field visits and meetings and accepting booking requests through online corporate to keep accurate movement records.
• Alternatively Facilitating any all-Admin tasks out of my respective for the office when needed.
• Alternatively Monitoring Generators and Vehicles supplies availability receiving fuel, Oil, Spares and updating consumption immediate after the receipt of good/service through raising good receipt note (GRN/SES)
• Alternatively Controlling fuel that used by the armored vehicles, validating in FMS immediately when used, this comes to my responsibility alternatively when focal point is not present for any reason.
• Alternatively responsible for HR tasks, including managing attendance, leave requests, separation forms, reporting, and welcoming newly hired staff with necessary arrangements in the absence of the focal point.

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• Alternatively transport demands for both soft and armored vehicles for all transport inside and field mission trips, arranging necessary preparedness for the trips and undertaking Vehicle’s check-up upon trip concludes.

Skills and qualifications

Education: Completion of Secondary school Education OR University Degree/ Diploma in Social Sciences, International Development, Business Administration, or a related field.

Experience: At least two (2) years of relevant work experience with a Secondary School Certificate OR University Degree (Diploma/Bachelor’s) with a minimum of one (1) or more years of relevant experience in general administrative work.

Language: Fluent knowledge (proficiency/level C) of English and Somali language.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention

This position is open for qualified Somali national candidates Only. Female candidates are highly encouraged to apply. WFP offers female friendly spaces in the workplace.

How to apply

Interested and qualified candidates are requested to submit online applications through Workday using the link below:

• External Applicants: Click here!
• Internal Applicants: Click here!

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles. WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

WFP does not charge any application fees to candidates.